The virtual data room allows a limited number of users to jointly manage a group of files, edit them. This solution is suitable for different business sectors: development, management, law, and so on. The pandemic has changed the way we look at virtual work environments, so now VDR services are extremely in demand.
Who has access to the virtual data room?
When you purchase a virtual data room for your enterprise, you become the primary administrator of that room. This means that you are authorized to decide who gets access to it.
Typically, a virtual data room is given access to company managers, as well as those employees who are directly related to working with documents that are stored in a particular room.
For some users, you can grant temporary access if the issue requires it. For example, in mergers and acquisitions, access may be granted to lawyers of the second enterprise. At the same time, full transparency of actions is ensured, all of them are securely recorded by the cloud.
Myths about virtual data room access
There are several popular myths about what can happen to the data and who can access it.
Service employees can access files in the data room
Dozens or even hundreds of terabytes of data are poured into popular cloud storage every day. This huge volume is loaded into several parallel streams and written to different servers.
Let’s say the attacker’s target is a document in a user’s room. First of all, you will need to find out the email address and phone number that he uses to authorize in the data room.
Further by mail of the user, it is necessary to calculate its unique identifier. These “numbers” in the company are managed by a separate department. This means that the attacker is faced with the task of finding an accomplice from among the people who receive a salary for storing the information they own. Due to the company’s data privacy law, this is almost impossible.
Each employee has a certain level of access and only verified specialists are allowed to directly contact the data. That is why data leakage through company employees is impossible.
If you lose your smartphone or computer, an attacker will gain access to the room
If you lose your smartphone, someone will get access to the data that is stored on it. But it will be very difficult to access the data room through it.
First, you can change your cloud password from any device before your phone gets hacked. Second, even if you don’t, services have additional ways to protect themselves.
To further protect yourself, follow several simple rules:
- Complex passwords, different for all sites. Come up with a word that you won’t forget, add the prefix of the site you are registering with, and a random set of numbers that you remember.
- Always enable two-factor authentication. It is available on all major portals.
- Follow the security recommendations from the developers of your virtual data room.
- Don’t give out your room login details to anyone you don’t trust or who shouldn’t know them.
Perhaps it is the myths that prevent you from using modern technology to work in sync and coherence with a virtual data room.
Features of access and work with VDR for business