The work of any organization today is associated with the processing and use of a large amount of data: internal documentation, customer databases, contracts, and much more. That is why the problem of finding a place to store this information is increasingly arising. For many companies, virtual data rooms are the best solution.
Types of VDR services for companies
The following types of VDRs are used:
- Public. This is the most common storage option, which involves the use of a third-party provider’s server. Pluses – no costs for deploying the system and affordable rates for use. A great option for small and medium businesses.
- Private. This solution involves the use of the company’s servers, so it is only suitable for large corporations. The advantages of using it are the high reliability and safety of the system.
- Hybrid. An option that combines the use of third-party and own servers. Such VDR storage is reliable, due to which it is increasingly chosen by large organizations.
You can also select several types of services depending on the type of stored data. Popular business solutions are:
- File VDR storage. Designed for placing files with the possibility of distributing them into folders.
- Block storage. Services used by enterprise applications, such as various databases.
- Object storage. The VDR used to store object properties provides application scalability.
Criteria for choosing a VDR for business
When choosing storage, first of all, it is worth considering the features of your company’s workflow. If you have a company with a small amount of data, then it is better to choose a public VDR. Creating a private VDR service is quite a costly procedure, so it will be unprofitable for small and medium-sized businesses.
If you choose a public VDR, pay attention to the tariff plans, the volume provided and the means used for reliability and security. It is best if the service provides a free trial period and you can evaluate the existing functionality and its convenience. Choose storage that allows you to view and edit files on different types of devices. Also, pay attention to whether the system allows several users to work with the file at once.
Also, evaluate the following characteristics of the service:
- The level of reliability and security.
- Conditions and cost of use.
- File versioning support.
- Creating backups.
- Availability of technical support.
- Intuitive and user-friendly interface.
How safe is it to use the VDR?
Security in the VDR many companies are still wary of moving to VDR storage, seeing it as a potential threat to confidential information. However, in most cases, these fears have nothing to do with reality:
- VDR storage provides much more file security than analog storage.
- There is also a certain margin of capacity, due to which the problem of insufficient memory is solved.
- In addition, there is a constant backup of data in the VDR. That is, the risk of losing files is several times lower than when storing data on a working PC.
- Today, most VDR providers provide SLA availability guarantees above 99.95%. That is, any risks, in this case, are insured.
To ensure the reliability and security of the service, several methods are used. Among them:
- Data encryption. Even if the data is stolen, it cannot be decrypted without a special key.
- Authorization. It implies giving users access to different files depending on the status and position in the company.
- User authentication. Most often it involves logging in with a username and password, but sometimes there are more complex methods of authentication.
Additionally, providers use a variety of cyber threat tools, including intrusion monitoring and antivirus applications.
How businesses use virtual data rooms and how secure it is